Thank you for partnering with TalkTools to host one of our training workshops. This agreement is made between Workshop Partner, , (hereinafter known as “Workshop Partner”), an entity with offices located at and TalkTools, LLC (hereinafter known as "TalkTools®"), a South Carolina Corporation located at 2681 Spruill Avenue, Suite A, Charleston, SC. The Workshop Partner is contracting with TalkTools® to provide the Training & Education Services listed below:
WORKSHOP TERMS
Workshop Partner Name:
Workshop Partner email:
Event Name:
Instructor:
Instructor Hourly Compensation rate/Honorarium:
Workshop Format:
Start Date: End Date:
Start Time: End Time: Are these times in your timezone?
Total Number of Hours:
Instructor Honorarium for this event:
Estimated Number of Participants:
IN-PERSON OR VIRTUAL: Event Point of Contact Name:
IN-PERSON OR VIRTUAL: Workshop Point of Contact email:
IN-PERSON OR VIRTUAL: Event Point of Contact cell/WhatsApp/Messenger:
IN-PERSON WORKSHOPS:
- Workshop Venue/Location:
- Instructor Travel Terms:
Workshop Partner will purchase practicum for this event:
IF PURCHASING PRACTICUM, what are the items in the practicum kit:
Workshop Partner will order product for this event:
IF ORDERING PRODUCTS FOR THIS EVENT, what are the products/tools to be ordered:
ADDITIONAL TERMS
Honorarium
Workshop Partner is responsible for full payment of Instructor Honorarium/Instructor Compensation for this event, as listed above.
Practicum/Hands-on Learning Supplies
- If practicum is required for this special event, Workshop Partner is responsible for providing a list of any products/tools needed.
- TalkTools® is responsible for providing a final list for the practicum and a price to Workshop Partner
Product Orders for the event
- If products are required for this special event, Workshop Partner is responsible for providing a list of any products/tools needed
ORDERS FOR ANY REQUIRED PRACTICUM OR PRODUCTS MUST BE SUBMITTED BY WORKSHOP PARTNER 30 DAYS OR MORE PRIOR TO THE DATE OF THE SPECIAL EVENT, AS LISTED ABOVE. IF WORKSHOP PARTNER SUBMITS ORDERS 29 DAYS OR LESS PRIOR TO THE DATE OF THE SPECIAL TALKTOOLS® WILL NOT BE HELD RESPONSIBLE IF THE REQUIRED MATERIALS DO NOT ARRIVE IN TIME FOR THE EVENT
In-Person Events
- Workshop Partner agrees to pay for all workshop-related travel expenses:
- Airfare: TalkTools® will book air travel for Instructor and will invoice Workshop Partner for reimbursement
- Hotel and Ground Transportation: Workshop Partner is responsible for arranging and paying for hotel accommodations, meals and ground transportation as needed during the Instructor's stay for the workshop.
- Catering: Workshop Partner is responsible for any catering provided during the workshop
- A/V (audio-visual) and meeting room requirements: Workshop Partner agrees to provide any of the following, as required by the Instructor:
- LCD projector and screen with tie-in to computer
- Speakers (Audio for video presentations) with tie in to computer
- Lavaliere (wireless) microphone
- Flipchart with markers
- Podium without microphone
- 4’ (foot) table next to podium for speakers’ use
- Classroom style seating (long tables with seating) with a center aisle
Virtual Events
- Virtual Meeting Platform will be provided by either Workshop Partner or TalkTools®, as indicated above
- Link to virtual session will be provided to participants
- A stable internet connection is required for both the Instructor and Workshop Partner
Note: The use of cameras, audio recording devices and video recording devices is prohibited for both in-person and virtual events. This includes taking screenshots, recording virtual events, and posting slides or other materials presented
Workshop Participant Materials
- Presentation Handouts: TalkTools® agrees to provide course handouts to Workshop Partner for reproduction and distribution to workshop participants.
Note: It is understood that TalkTools® course materials are copyrighted and will only be duplicated for use by the participants at the workshop covered in this Agreement.
PAYMENT TERMS
NOTE: Workshop Partner must adhere to any payment terms previously agreed upon between TalkTools® and Workshop Partner (i.e., pre-payment, net 30-day)
- Post-Event Payment Schedule
- Post-workshop invoice: within 30 days after event date, TalkTools® will issue invoice that will include any balances owed by Workshop Partner
- Within 30 days of post-workshop invoice receipt: total workshop balance is due
- Non-payment of post-event invoice 31-60 days after workshop date. TalkTools® reserves the right to:
- apply additional penalty fees to post-event invoice
- deny any future requests for special events
- suspend Workshop Partner account and Workshop Partner may not be able to purchase products or services at International Partner/Distributor discounted pricing
- Non-payment of post-event invoice 61 or more days after workshop date. TalkTools® reserves the right to:
- apply additional penalty fees to post-workshop invoice
- suspend shipment of any pending product orders
- disable Workshop Partner TalkTools® account and preferred International Partner/Distributor status and discounted pricing
- Workshop Partner may not be allowed to schedule or host TalkTools® workshops, webinars or other events
- Cease partnership with Workshop Partner, and
CANCELLATION POLICY
Workshop Partner Cancellation
- Up to 60 days prior to workshop dates:
- Workshop Partner will provide in writing the reason for the cancellation
- Workshop Partner will make every effort to schedule this event, as needed
- The original agreement will be considered null and void
- Workshop Partner will submit a new workshop request
- If TalkTools® approves request, TalkTools® will issue a new agreement to include new dates and to be signed by Workshop Partner and TalkTools®.
- Any payments remitted for the original workshop can be applied toward the rescheduled event.
- 59 days - 30 days prior to workshop dates:
- Workshop Partner will provide in writing the reason for the cancellation and a future date to hold the workshop.
- TalkTools® will determine viability for cancellation -- if cancellation is approved, original agreement will be considered null and void
- Workshop Partner will submit a new workshop request
- If TalkTools® approves request, TalkTools® will issue a new agreement to include new dates and to be signed by Workshop Partner and TalkTools®.
- TalkTools® reserves the right to retain any payments made toward the balance of the workshop
- 29 days or less prior to workshop dates:
- Workshop Partner provides in writing the reason for the cancellation and a future date to hold the workshop
- TalkTools® will determine viability for cancellation -- if cancellation is approved, original agreement will be considered null and void
- Workshop Partner will submit a new workshop request
- If request is approved, TalkTools® will issue a new agreement to include new dates and to be signed by Workshop Partner and TalkTools®
- If cancellation is not approved, TalkTools® reserves the right to suspend International Partner/Distributor account and preferred status
- TalkTools® reserves the right to retain any payments made toward the balance of the workshop.
- TalkTools® reserves the right to apply a 5% cancellation fee
- Recurring or consecutive workshop cancellations:
- Workshop Partner may cancel and reschedule any workshop contracted and scheduled one time per year
- If Workshop Partner requests to cancel contracted workshops recurrently or successively, TalkTools® reserves the right to suspend workshop host privileges
TalkTools Cancellation
- Up to 60 days prior to workshop dates: If TalkTools® needs to cancel the workshop due to Instructor illness, emergency, unforeseen scheduling conflicts or weather, TalkTools® will provide in writing the reason for cancellation, and TalkTools® and Workshop Partner agree to either reschedule the workshop or proceed with the scheduled workshop with another Instructor.
- 59 days to 30 days prior to workshop date: If TalkTools® needs to cancel the workshop due to Instructor illness, emergency, unforeseen scheduling conflicts or weather, TalkTools® will provide in writing the reason for cancellation, and Workshop Partner agree to either reschedule the workshop or proceed with the scheduled workshop with another Instructor. If it is not possible to reschedule or proceed with the scheduled workshop with another Instructor, Workshop Partner reserves the right to request a refund of any monies applied to the workshop.
- 29 days or less prior to workshop date: If TalkTools® needs to cancel the workshop due to Instructor illness, emergency, unforeseen scheduling conflicts or weather, TalkTools® wo;; provide in writing the reason for cancellation. Workshop Partner reserves the right to request either that any monies applied to canceled workshop be applied to a future workshop or that TalkTools® refund Workshop Partner any monies applied to canceled workshop and reimburse Workshop Partner for any shipping costs related to the workshops. TalkTools® will also offer a reduced fee to Workshop Partner for their next workshop.
Choice of Laws
All matters arising under or relating to this Agreement shall be governed by the laws of the State of South Carolina without giving effect to its choice of law principles. Any disputes shall be settled by the appropriate courts of competent jurisdiction in the State of South Carolina.
Indemnity Clause
Workshop Partner agrees to indemnify and hold TalkTools® harmless from any and all liability, loss, or damage TalkTools® may suffer as a result of claims, demands, costs, or judgments against TalkTools® arising from any therapy session and/or any live evaluations performed by the Instructor. Workshop Partner agrees to carry adequate and sufficient liability insurance for this purpose. TalkTools® agrees to notify Workshop Partner in writing, within 30 days, by registered or certified mail, at Workshop Partner’s address as stated in this Agreement, of any claim made against TalkTools® on the obligations indemnified against.
Whole Agreement/Modifications
This Agreement sets forth the entire agreement and understanding of the parties with respect to the transaction contemplated by it and supersedes any and all prior agreements and understandings relating to the subject matter of this Agreement. This Agreement may be amended, modified, superseded, or canceled, and any of the terms, covenants, representations, warranties, or conditions hereof may be waived only by written instrument executed by the Parties or, in the case of a waiver, by the Party waiving compliance.
