Thank you for partnering with TalkTools to host one of our training workshops. This agreement is made between Workshop Partner, (hereinafter known as “Workshop Partner”), an entity in with offices located at and TalkTools, LLC (hereinafter known as "TalkTools®"), a South Carolina Corporation located at 2681 Spruill Avenue, Suite A, Charleston, SC. The Workshop Partner is contracting with TalkTools® to provide the Workshop Services listed below:
Workshop Terms
Course Title:
Instructor:
Start Date: End Date:
Start Time: End Time:
Workshop Format:
Total Number of Days:
Estimated Number of Participants:
Workshop Point of Contact:
Honorarium/Speaker Fee:
Deposit Amount:
FOR IN-PERSON WORKSHOPS:
- Workshop Venue/Location:
- Estimate Air Travel:
- Instructor Travel Terms:
Workshop Partner will be purchasing practicum for this workshop:
IF PURCHASING PRACTICUM:
- Practicum SKU:
- Practicum price per participant:
- Estimated Total Practicum Costs:
ESTIMATED TOTAL WORKSHOP COSTS: (NOTE: these are estimates to help with planning and shipping. Workshop Partner is responsible for final workshop costs)
Additional Terms
Honorarium
Workshop Partner is responsible for full payment of Honorarium/Speaker Fees for this workshop. Honorarium/Speaker Fee for this workshop is listed above
Practicum/Hands-on Learning Supplies
Workshop Partner is responsible for purchasing and providing practicum for each participants, as required for this workshop.
Maximum number of participants
For each participant exceeding the maximum number of 60:
- Workshop Partner will pay TalkTools® $40.00 per person for a 2-day workshop
- Workshop Partner will pay TalkTools® $20.00 per person for a 1-day workshop.
Virtual Workshops
- If TalkTools® is providing the virtual meeting platform, TalkTools® will provide any links for virtual workshop to Workshop Partner within 14 days of the workshop. TalkTools® and is responsible for scheduling any pre-workshop tech test for Workshop Partner and Instructor.
- If Workshop Partner is providing the virtual meeting platform, Workshop Partner will provide any links for virtual workshop to TalkTools® and workshop participants within 14 days of the workshop date. Workshop Partner is responsible for scheduling any pre-workshop tech tests for TalkTools® and Instructor.
In-Person Workshops
- Workshop Partner agree to pay for all workshop-related travel expenses:
- Airfare: TalkTools® will book air travel for Instructor and will invoice Workshop Partner for reimbursement
- Hotel and Ground Transportation: Workshop Partner is responsible for arranging and paying for hotel accommodations, meals and ground transportation as needed during the Instructor's stay for the workshop.
Catering: Workshop Partner is responsible for any catering provided during the workshop
A/V (audio-visual) and meeting room requirements: Workshop Partner agrees to provide any of the following, as required by the Instructor:
- LCD projector and screen with tie-in to computer
- Speakers (Audio for video presentations) with tie in to computer
- Lavaliere (wireless) microphone
- Flipchart with markers
- Podium without microphone
- 4’ (foot) table next to podium for speakers’ use
- Classroom style seating (long tables with seating) with a center aisle.
Note: The use of cameras, audio recording devices and video recording devices is prohibited.
Workshop Participant Materials
- Presentation Handouts: TalkTools® agrees to provide course handouts to Workshop Partner for reproduction and distribution to workshop participants.
- Certificates of Completion: Workshop Partner will be responsible for providing Certificates of Completion to all attendees.
Note: It is understood that TalkTools® course materials are copyrighted and will only be duplicated for use by the participants at the workshop covered in this Agreement.
PAYMENT TERMS
NOTE: Any payment terms previously agreed upon between Workshop Partner and TalkTools® supercedes payment terms outlined below (i.e., pre-payment, net 30-day, credit card on file)
- Pre-Workshop Payment Schedule
- Pre-workshop invoice: within 30 days of fully signed and executed Workshop Agreement, TalkTools® will issue invoice with the following details:
- deposit (25% of total workshop costs) amount owed
- workshop balance owed
- practicum purchased
- additional TalkTools® products or materials Workshop Partner wishes to sell as part of this workshop
- Within 30 days of pre-workshop invoice receipt: deposit is due
- Non-payment by Workshop Partner 45 days or less prior to workshop date. TalkTools® reserves the right to:
- suspend shipment of any workshop materials
- cancel workshop at no penalty to TalkTools®
- hold Workshop Partner responsible for any workshop-related charges incurred by TalkTools®
- apply 1% penalty fee of the total invoice amount
- Post-Workshop Payment Schedule
- Post-workshop invoice: within 30 days of workshop date, TalkTools® will issue a final invoice that will include any balances owed by Workshop Partner
- Within 30 days of post-workshop invoice receipt: total workshop balance is due
- Non-payment of post-workshop invoice 31-60 days after workshop date. TalkTools® reserves the right to:
- apply additional penalty fees to post-workshop invoice
- suspend Workshop Partner account and Workshop Partner may not be able to purchase products or services at International Partner/Distributor discounted pricing
- Non-payment of post-workshop invoice 61 or more days after workshop date. TalkTools® reserves the right to:
- apply additional penalty fees to post-workshop invoice
- suspend shipment of any pending product orders
- disable Workshop Partner TalkTools® account and preferred International Partner/Distributor status and discounted pricing
- cease partnership with Workshop Partner, and Workshop Partner may not be allowed to schedule or host TalkTools® workshops, webinars or other events
CANCELLATION POLICY
Workshop Partner Cancellation
- Up to 60 days prior to workshop dates:
- Workshop Partner will provide in writing the reason for the cancellation and a future date to hold the workshop
- TalkTools® will approve and issue an addendum to workshop agreement to include new dates and to be signed by Workshop Partner and TalkTools®.
- Any payments remitted for the original workshop can be applied toward the rescheduled workshop.
- 59 days - 30 days prior to workshop dates:
- Workshop Partner will provide in writing the reason for the cancellation and a future date to hold the workshop.
- TalkTools® will determine viability for cancellation -- if cancellation is approved, TalkTools® will issue an addendum to workshop agreement to include new dates and to be signed by Workshop Partner and TalkTools®.
- TalkTools® reserves the right to retain any payments made toward the balance of the workshop
- 29 days or less prior to workshop dates:
- Workshop Partner provides in writing the reason for the cancellation and a future date to hold the workshop
- TalkTools® will determine viability for cancellation -- if cancellation is approved, TalkTools® will issue an addendum to workshop agreement to include new dates and to be signed by Workshop Partner and TalkTools®
- If cancellation is not approved, TalkTools® reserves the right to suspend International Partner/Distributor account and preferred status
- TalkTools® reserves the right to retain any payments made toward the balance of the workshop.
- TalkTools® reserves the right to apply a 5% cancellation fee
- Recurring or consecutive workshop cancellations:
- Workshop Partner may cancel and reschedule any workshop contracted and scheduled once per year
- If Workshop Partner requests to cancel contracted workshops recurrently or successively, TalkTools® reserves the right to suspend workshop host privileges
TalkTools Cancellation
- Up to 60 days prior to workshop dates: If TalkTools® needs to cancel the workshop due to Instructor illness, emergency, unforeseen scheduling conflicts or weather, TalkTools® will provide in writing the reason for cancellation, and TalkTools® and Workshop Partner agree to either reschedule the workshop or proceed with the scheduled workshop with another Instructor.
- 59 days to 30 days prior to workshop date: If TalkTools® needs to cancel the workshop due to Instructor illness, emergency, unforeseen scheduling conflicts or weather, TalkTools® will provide in writing the reason for cancellation, and Workshop Partner agree to either reschedule the workshop or proceed with the scheduled workshop with another Instructor. If it is not possible to reschedule or proceed with the scheduled workshop with another Instructor, Workshop Partner reserves the right to request a refund of any monies applied to the workshop.
- 29 days or less prior to workshop date: If TalkTools® needs to cancel the workshop due to Instructor illness, emergency, unforeseen scheduling conflicts or weather, TalkTools® wo;; provide in writing the reason for cancellation. Workshop Partner reserves the right to request either that any monies applied to canceled workshop be applied to a future workshop or that TalkTools® refund Workshop Partner any monies applied to canceled workshop and reimburse Workshop Partner for any shipping costs related to the workshops. TalkTools® will also offer a reduced fee to Workshop Partner for their next workshop.
Indemnity Clause
Workshop Partner agrees to indemnify and hold TalkTools® harmless from any and all liability, loss, or damage TalkTools® may suffer as a result of claims, demands, costs, or judgments against TalkTools® arising from any therapy session and/or any live evaluations performed by the Instructor. Workshop Partner agrees to carry adequate and sufficient liability insurance for this purpose. TalkTools® agrees to notify Workshop Partner in writing, within 30 days, by registered or certified mail, at Workshop Partner’s address as stated in this Agreement, of any claim made against TalkTools® on the obligations indemnified against.
Choice of Laws
All matters arising under or relating to this Agreement shall be governed by the laws of the State of South Carolina without giving effect to its choice of law principles. Any disputes shall be settled by the appropriate courts of competent jurisdiction in the State of South Carolina.
Whole Agreement/Modifications
This Agreement sets forth the entire agreement and understanding of the parties with respect to the transaction contemplated by it and supersedes any and all prior agreements and understandings relating to the subject matter of this Agreement. This Agreement may be amended, modified, superseded, or canceled, and any of the terms, covenants, representations, warranties, or conditions hereof may be waived only by written instrument executed by the Parties or, in the case of a waiver, by the Party waiving compliance.
